General Information – Live Seminars
Each 2-day seminar begins at 8:30 a.m. and ends at 5:00 p.m. Certificates are only provided to participants who fully complete the 2-day training. The certificates will be available online for printing to eligible participants after the completion of the seminar.
Who Should Attend
The seminars are designed for persons responsible for the financial administration of formula and/or discretionary grants and cooperative agreements awarded from Federal grant-in-aid programs administered by DOJ and OJP Bureaus and Offices.
Who Can Attend
Seminar attendance is open to those who have not attended a live seminar in the past two calendar years. All registrations are reviewed against this criterion, and individually approved. Notices indicating full approval to attend a seminar are emailed to registrants approximately 3 weeks after registration. Due to limited capacity, only two members from an organization can attend in a calendar year.
Seminars cover the formula/discretionary grants and cooperative agreements awarded by DOJ/OJP program offices. Knowledgeable and experienced OCFO officials introduce seminar topics, serve as primary seminar presenters, and facilitate seminar discussion. Topics to be covered include:
- Application review process
- Grantee financial reporting requirements
- SF-425 Federal Financial Report (FFR-425)
- SF-1512 Reporting
- Payment methods
- Matching fund requirements
- Indirect cost methods
- Monitoring responsibility
- Grant fraud awareness
- Federal Funding Accountability and Transparency Act of 2006 (FFATA)
- Grant closeout process
In addition, Federal regulations and requirements governing the recording and expenditure of program income, procurement, lobbying, compliance with drug-free workplace requirements, supplanting, and audits are reviewed. For more information, please reference the agenda page.
There is no registration fee for the seminars. Seminar attendees are responsible for all costs associated with their participation in the seminar, including transportation, lodging, and meals.
All 2015 financial management trainings are taking place at the DOJ offices in Washington, DC. Seminar participants must be able to provide photo identification to access each training (government issued ID is recommended). The facility requires participants to submit to a personal inspection prior to accessing the seminar, and personal belongings are inspected and passed through an X-ray machine.
Facility personnel are provided with a list of approved participants in advance of the first day of the seminar. Only pre-approved participants whose names appear on the registration list are permitted to attend the meeting. There is no onsite registration or walk-ins allowed.
Participants are invited to dress casually.
Logistics and Hotel Accommodations
The logistics and hotel page on this website offers several lodging suggestions that are logistically near the seminar facility. DOJ has not pre-arranged a block of sleeping rooms for attendees; it is the responsibility of each attendee to find lodging.
Attendees presenting government identification may be exempt from some of the taxes; check with the hotel when you make your reservation. Attendees traveling on grant funds are required to book lodging at or below the government lodging per diem for Washington, DC. Please note that hotels in the Washington DC area can fill up quickly. Thus, making reservations early is recommended (after final attendance confirmation).
Participants are responsible for arranging their own transportation. As noted on the logistics page, the DOJ training venue is within easy walking distance of a Washington Metro (subway) station.
Attendance for each seminar is limited, so register early. First-time attendees will be given priority. To ensure the training is available to as many participants as possible, please attend the training no more frequently than once every 2 years. Each person planning to attend the seminar must register.
There are always more grantees interested in attending these seminars than in the number of seminar spaces available. If you have been approved to attend a seminar and then find you are unable to attend, please e-mail the seminar registrar at firstname.lastname@example.org as soon as possible to enable a colleague to attend. We maintain a waitlist for each seminar, but need to notify these pre-approved individuals of the opening in time to allow them to make travel arrangements. Please note that we keep track of grantees who do not cancel in advance and are no shows to the training seminar. This can have an impact on future seminar participation.